pudina sanga meeting was scheduled on 8 nov 2012, on 10:45 hrs at following venue
c/o vinod naithani, ganga bhawan, alakananda vihar, srinagar, pauri garhwal
meeting host= vinod naithani (contact 9634876903)
suggested meeting chair = surendra negi, who has been briefed by suman bahuguna, who is available from guwahati on phone
actual meeting chair = girish bahuguna, assistance from surendra negi, and others
expected attendees:
managing-committee members = dhirendra nayal (president) , vinod naithani (vice-president), suman bahuguna (treasurer) - remotely on phone
general-members= naval uniyal, hemlata naithani, girish bahuguna, bina bahuguna
guest persons= surendra negi, ravinder singh, ganesh kukreti, mahesh kukreti.. these are interested to join pudina sanga, and know about pudina sanga
actual attendees:
managing-committee members= vinod naithani (vice president), suman bahuguna (treasurer) -remotely on phone
general-members= naval uniyal, hemlata naithani, girish bahuguna
guest-persons=surendra negi, ravinder singh, ganesh kukreti
expected agenda of the meeting:
to introduce pudina sanga to audiences... that the concept started in 2009 with fund of rs 200000 donated by suman bahuguna.. and from the interest of this fund grants given to few students of two schools in 2010, and then in dec 2011 pudina sanga concept was born, and we applied for society registration in jan 2012 in pauri, and got registered in feb 2012,.. with aim of education and rural development in uttarakhand..
the fund is in fixed deposit earning interest of rs 16000 per year
for last four years the interest wasn't used
but is for giving grants of rs 1000 each to students that are 1st and 2nd in class 3,4,5 in chandketh school... and 1st and 2nd in class 6,7,8 in devalgarh school... for last 4 yrs, i.e. 2012,2013,2014,205
the list for these students and their guardians is already with pudina sanga, and as soon as our bank account is opened this interest of rs 48000 (for last 4 years) will be transferred to bank accounts of guardians.. detailed process will be developed with time
pudina sanga is presently facing following problems and need the members to find effective solution
we need a office space in srinagar.. the existing official address is not feasible and vinod naithani would like to explain this in meeting… now we have following options
share office space with surendra negi, at gola bazaar.. benefit is fastest way to open office, central and accessible to members and others
create office space at sudhir/krishna-dev bahuguna’s house in bazeeron ka bagh/srinagar.. this may take time.. and until that time option a may be a good choice.
girish bahuguna’s house in daang… girish may like to talk more on this
naval uniyal’s house in srikot/chauras .. it’ll be difficult to access
may be ganesh kukreti and other like to suggest more options
we also need a person who can be joint bank account holder along with naval uniyal for pudina sanga savings/current account.. the options are
surendra negi… central to srinagar, proficient in society account activities, and willing to take responsibility, and able to have and operate bank account, including online internet banking..
girish bahuguna, ganesh kukreti.. and others.. the requirement will be to be aware of internet and mobile banking, as most of the fund transaction will be done online
we need to reorganize management and membership of society so that things are more efficient and quicker..following are suggested
managing committee will be of following members
suman bahuguna - president
surendra negi - vice president
naval uniyal - treasurer
general secretary to be one of following - ganesh, mahesh, ravinder, etc
general members will be decided accordingly, and following are suggested: girish bahuguna
society is introducing third kind of membership and that of guest membership.. these members will be informed of society activities, and will be requested to help pudina sanga by suggesting improvisations.. these improvisations although duly recorded in pudina sanga timeline, yet they will not be mandatory to pudina sanga.. provided the following are willing to be in this catagory, society suggests following as guest members- vinod naithani, dhirendra nayal, kunal bahuguna, manoj semwal, pramod uniyal, hemlata naithani, bina bahuguna
however society is accessible to anyone, on email contact@pudinasanga.in, and phone 8811091429
we may also need a part time employee in srinagar who could help in getting pudina sanga local tasks done.. like administering the office, paperwork, local travel (in srinagar and to pauri and other sites like devalgarh and chandketh or other project areas), talk to members and beneficiaries and other stakeholders of pudina sanga and associated persons, like project clients, donors, bank representatives, government office persons etc… society may decide not to employ any person in case it finds that things can be done within society by its members
in next few weeks following tasks need to be completed
create new bye laws.. and
new memorandum.. and
member list ….
all these will include changes mentioned above or finally decided by society
these changes will be printed on required paper (stamped or non-stamped or pudina sanga letterhead) and presented at pauri to registrar of society
a signed and verified copy of modified document will be taken from registrar of society
pudina sanga office will be arranged with nameplate, required book/registered space
a new bsnl telephone connection will be installed at pudina sanga office, along with broadband connection
bank account of pudina sanga will be applied in following banks
icici bank.. this will be aimed at having international funding (including fcra, when we get fcra approval)
sbi bank.. this will be aimed for national banking, and will be the main bank account of pudina sanga
other tasks in next few months will be
applying for fcra
pick villages and
educational institutes… and researching them over.. like list of persons involved.. history.. problems.. solutions.. experiments..
the above is to help pudina sanga to understand region and efficiently achieve its aims (of rural and education development in uttarakhand)
and based on this take new projects and challenges.. our source of projects will be ‘ngo partnership system’, to which pudina sanga is already subscribed for, and expects government and private participation, national as well as foreign
actual discussion and action items:
as mentioned in expected agenda points 1 to 7
as per point 8, it was decided that pudina sanga will share office space with surendra negi's existing office, and will share expanses, etc.. this will help pudina sanga have office quickly and inexpensively, and will be most efficient of other alternatives as mentioned in expected agenda points 9 to 12
as mentioned in expected agenda point 13 naval uniyal will be joint account holder for pudina sanga bank account
three new members will join, surendra negi will join in managing-committee and will be general secretary and also joint account holder, as mentioned in expected agenda point 14, for pudina sanga account as mentioned in pudina sanga modified bylaws
as per expected agenda point 15, ganesh kukreti and ravinder singh are other two persons joining as general-member
as per point 16 to 22 pudina sanga will have following membership.. managing-committee will consist of suman bahuguna (president), girish bahuguna (vice president), naval uniyal (treasurer), surendra negi (genral secretary). general-committee will consist of vinod naithani, ganesh kukreti, ravinder singh
as per point 23 following will be guest-members, and with no voting or quorum powers, but pudina sanga will look for their guidance, feedback, and suggestions: dhirendra nayal, kunal bahuguna, hemlata naithani, bina bahuguna, manoj semwal, pramod uniyal
point 24 is still valid, and will remain so, until any change
as per point 25 pudina sanga will start looking for a person to employ.. to begin with pudina sanga will check with surendra negi's existing assistant, if he/she is suitable for pudina sanga, and he/she is interested to join.. in that case pudina sanga will have to work out equal monetary returns to employed person
suman bahuguna, and surendra negi are assigned the tasks from point 26 to 34
for point 35 surendra negi, and naval uniyal will work along with suman bahuguna
point 36-41 are valid and pudina sanga will continue working on those.. tasks and responsibilities will be assigned to respective persons and posted in the website, with expected date, actual date, remarks (on delay/doing-on-or-before-time/problems, etc)
with this pudina sanga meeting on 8 nov 2015 started at 12:30 hrs and finished at 13:10 hrs on c/o vinod naithani, ganga bhawan, alakananda vihar, srinagar, pauri, uttarakhand
meeting notes prepared by suman bahuguna and uploaded at website
and informed to vinod naithani, kunal bahuguna, surendra negi, manoj semwal by email, and dhirendra nayal, girish bahugna, ganesh kukreti, naval uniyal by phone
suman bahuguna, guwahati, 14 nov 2015, 07:00 hrs