bylaws

update: 26 dec 2015 09:40 an update in bylaws is in process and is approved by pudina sanga, and pending for delivery to 'registrar of society'.. after delivery we expect 'registrar of society' to approve the bylaws, only after which the new bylaws will be applicable.. more here

the existing bylaws are following:       

• 1. name of society pudina sanga

  2. address of society pudina sanga, vinod naithani, alaknanda vihar, srinagar, pauri garhwal, uttarakhand, 246174

  3. work area uttarakhand

  4. membership of society and membership classes

     1. life members = any member who as per serial number 5 is member is eligible, and by giving on time membership fee of rs 1000, or more can become life member of the society

     2. special member = any member who as per serial number 5 is member is eligible and by giving one time membership fee of rs 500 or more can become special member of society

     3. normal member = by giving rs 100 of membership fee

  5. end of membership, will be in following cases

• • 1. after death

    2. after become insane

    3. after a judicial punishment

    4. after not paying due membership

    5. after engaging in anti-society work

    6. after being bankrupt

    7. after resigning

    8. after being absent in 3 continuous meetings

• 6. divisions of society

• • 1. general committee

       1. formation = all types of members will be part of general committee

       2. meeting= once in a year or if required whenever if there special need

       3. notification period = advance notification before 7 days for normal meeting and 3 days before special meeting

       4. quorum = ⅔ of members will complete quorum

       5. special / annual meeting date = wi be decided by general committee with ⅔ rd majority

       6. duties and responsibility = to elect and form managing committee, and to endorse policies and annual financial input and output

    2. managing committee

• • • 1. formation =general committee will elect managing committee. it’ll consist of president, vice president, secretary, and treasurer, and 6 members

      2. meeting = normal meeting once in a year and special meeting as and when required

      3. announcement period = of the meeting is 7 days in advance for normal meeting and 3 days in advance of special meeting

      4. quorum = by ⅔ of title bearers

      5. filling remaining places = after ⅔ of title bearers, rest of the places for remaining period will be filled from general committee

      6. duties and responsibilities = of managing committee will be to look after and execute all works and look after financial matters to fulfill aims of society and make annual budget, get it passed from general committee, make plans, designate workers, accept donations

      7. work period = managing committee will be for 5 years

• 7. responsibilities and duties of managing committee office bearers

• • 1. president = chair meetings of managing committee, look after fixed and variable assets of society, work for the benefit of society, and approve them from general committee

    2. vice president = to look after all works in the absence of president

    3. secretary = note down minutes of meetings of managing committee, to get confirmation of action items of previous meeting in the current managing committee meeting, to make annual budget, to get audited from chartered accountant, to present audited report to managing committee, take responsibility of in and outside communication for society, to select members based on bye laws of society, work for well being and towards society aims

    4. treasurer = to look after society fund, and manage it

    5. member = managing committee will consist of 6 members who will fulfil quorum and help managing officials/ title bearers in their works

• 8. mechanism to modify rules and bye laws of society = to change the constitution of society, managing committee will create modified and changed version and get it passed by general committee based on society registration rules and regulation 4a and 5, and present the approved final version within 30 days to request for registration at registrar office. in case of changes in rules, modified version of bye laws will be presented. only after registration office approves, and informs about changed version, will these changes be termed as in effect

  9. society fund and management = society fund will be kept in a bank or post office. transaction of money from this fund will be done by joint signature of president, vice president, treasurer, secretary, or nominated persons

  10. managing committee's annual audit and balance sheet = every year managing committee will keep record of financial input and output and balance sheet and present at sub registrar office

  11. audit and inspection of society’s financial input and output = audit and inspection of financial input and output will be done by approved chartered accountant

  12. responsibility and coordination of judicial matters for society and any activity against society, as according to rule 6 of society registration act, will be of vice president

  13. documents of society

• • 1. membership register

    2. work action register

    3. stock register

    4. cash book

    5. receipt book

    6. agenda register, etc

• 14. dissolution of society and dissolved assets distribution work will be done according to rule 13 and 14 of society registration act

date 29 december 2011

signed by

xx xx xx xx xx xxx xx xx xx xx

dhirendra/ vinod/ kunal/ suman/ naval/ girish/ bina/ pramod / manoj/ hemlata/